No matter the type of document you need duplicated, from sales flyers to medical X-rays, there are many reasons to consider leaving this job in the hands of professionals rather than copying them in-house. If you're still using your old copy machine and clerical staff to handle all your large duplicating jobs, note a few reasons why a professional service might be a better option.
1. Optimising
One thing that professionals can do when it comes to duplicating is optimising their appearance, by reducing dark spots and making a copy more exact. This can be difficult to do in-house, as it may include more than just putting an original through a machine. A duplicating service company may have a professional actually go over your originals and do this with a visual inspection, so those originals are as crisp and clear as possible.
2. Price of binding accessories
Along with copying, you may need some accessories for those finished sets, and this can get pricey. For example, you might want to bind one edge with a comb binder, or may want to put the edge in a heat binder so you have a booklet.
Buying a copier with these accessories included can be very pricey, especially if you want to use different binding accessories for different copy jobs. You would then need to invest in a comb binder, a separate heat binder, and so on, in addition to your copy machine.
When you send out your large-scale jobs to a professional company, they will usually have a wide variety of binding options for the same price, so that it's actually more cost-effective for you in the long run.
3. Upgrading options
Upgrading your copier machine so that it always offers the options you need for duplicating can be very expensive. For instance, it's often expected that you email a PDF copy of a document rather than simply mailing a hard copy. If your old machine doesn't have an internet connection or ability to save a PDF copy, you need to scan a document on top of copying it.
However, a duplicating service company usually has all the upgraded features you want, such as emailing that PDF copy, adding a watermark or copyright notice to all pages, shrinking or enlarging text, and other such features. By sending out your duplicating jobs rather than expecting to do everything in-house, you save money on having to consistently upgrade your machines to include these many features.
